Privacy Policy

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Last updated: 8 June 2026

1. Introduction

MagGuney Ltd respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and share personal information when you:

• visit our website; 
• contact us about our services; 
• register with us as a candidate; 
• apply for an opportunity; 
• instruct us to assist with recruitment; 
• work for, represent or communicate with one of our clients, suppliers or business partners; or 
• otherwise interact with MagGuney Ltd. 

This policy also explains your rights under applicable UK data protection law.

2. Who We Are

MagGuney Ltd is a permanent recruitment company connecting employers with management, senior and specialist professionals across a range of industries.

For the personal information covered by this policy, MagGuney Ltd is generally the data controller. This means that we decide how and why your personal information is used.

Company name: MagGuney Ltd
Company registration number: 12387338
Registered office:  1 Swallow Street, London E6 5JX
Privacy email: contact@magguney.co.uk
Telephone: 07746334018

3. Who This Policy Applies To

This policy applies to:

• candidates and prospective candidates; 
• individuals who submit a CV or employment information; 
• client contacts and prospective clients; 
• referees and emergency contacts provided by candidates; 
• suppliers, professional advisers and business partners; 
• website visitors; and 
• anyone who contacts or communicates with us. 

4. Personal Information We May Collect

The information we collect depends on your relationship with us.

Candidate information

We may collect:

• your name, address and contact details; 
• your CV, employment history and education; 
• professional qualifications, licences and memberships; 
• skills, experience and career preferences; 
• salary expectations, availability and preferred location; 
• interview notes and recruitment correspondence; 
• references and referee details; 
• information about your right to work in the UK; 
• identification or verification information where required; 
• information provided through job boards, professional networking platforms or recruitment websites; 
• details about positions for which you have applied or been considered; 
• information provided by employers, referees or other professional contacts; 
• records of our communications with you; and 
• your preferences regarding job alerts and recruitment communications. 

Employer and client information

We may collect:

• names and professional contact details; 
• employer and job-title information; 
• vacancy requirements and recruitment instructions; 
• records of meetings, calls and correspondence; 
• contractual, billing and payment information; 
• feedback about candidates and recruitment processes; and 
• information required to establish and manage our business relationship. 

Website and technical information

When you visit our website, we may collect:

• your IP address; 
• browser and device information; 
• pages visited and actions taken; 
• approximate location derived from your IP address; 
• website usage and analytics information; 
• cookie preferences; and 
• information submitted through website forms. 

Sensitive personal information

Where necessary and lawful, we may process information concerning:

• health conditions or disabilities, particularly where workplace or recruitment adjustments are required; 
• racial or ethnic origin; 
• religious or philosophical beliefs; 
• sexual orientation; 
• trade union membership; 
• diversity and equal-opportunity information; or 
• criminal convictions and offences where checks are legally permitted and relevant to a particular position. 

We will not request or use sensitive information unless it is relevant, necessary and lawful

5. How We Collect Personal Information

We may collect information:

• directly from you; 
• through our website, email, telephone or online forms; 
• from CVs and job applications; 
• from job boards and recruitment platforms; 
• from professional networking websites such as LinkedIn; 
• from publicly available professional sources; 
• from employers, prospective employers and clients; 
• from referees or professional contacts nominated by you; 
• through recommendations and referrals; 
• from background-screening or verification providers; and 
• from recruitment partners and service providers. 

Where we receive your information from another source, we will provide access to this Privacy Policy within the period required by data protection law and normally when we first contact you.

6. How We Use Your Personal Information

We may use personal information to:

• register and communicate with candidates; 
• assess experience, suitability and career preferences; 
• identify relevant employment opportunities; 
• match candidates with vacancies; 
• present suitable candidates to employers; 
• arrange interviews and communicate feedback; 
• obtain references and verify information; 
• support salary and employment-offer discussions; 
• manage recruitment assignments; 
• respond to enquiries; 
• enter into and manage client agreements; 
• maintain business and recruitment records; 
• manage invoices and payments; 
• improve our website and recruitment services; 
• protect our systems and prevent fraud or misuse; 
• establish, exercise or defend legal claims; 
• meet legal, regulatory, tax and accounting obligations; 
• send relevant vacancy alerts or business communications where permitted; and 
• maintain professional relationships with candidates, clients and business contacts. 

We will normally discuss a particular opportunity with a candidate before sending their identifiable CV or profile to an employer.

7. Our Lawful Bases for Processing

We process personal information only where we have a lawful basis.

Legitimate interests

We may process information where it is necessary for our legitimate interests or those of another party, provided those interests do not override your rights.

These interests may include:

• operating a professional recruitment business; 
• finding and assessing suitable candidates; 
• helping candidates access relevant opportunities; 
• introducing candidates to potential employers; 
• developing relationships with employers and business contacts; 
• managing and improving our services; 
• protecting our business, systems and legal rights; and 
• communicating with professional business contacts. 

Contract and pre-contractual steps

We may process information where it is necessary to:

• take steps at your request before entering into an agreement; 
• provide recruitment services; 
• enter into or perform a client contract; or 
• manage our contractual relationship with you or your organisation. 

Legal obligations

We may process information to comply with obligations relating to:

• taxation and accounting; 
• fraud prevention; 
• regulatory requirements; 
• legal proceedings; 
• right-to-work requirements where applicable; or 
• lawful requests from courts, regulators or public authorities. 

Consent

Where consent is the appropriate lawful basis, you may withdraw it at any time. Withdrawing consent will not make any processing carried out before withdrawal unlawful.

Legal claims and employment-related conditions

Where we process sensitive personal information, we will also identify an appropriate additional condition. This may include employment and social-protection law, establishing or defending legal claims, substantial public interest or explicit consent where appropriate.

8. Sharing Your Personal Information

We may share relevant information with:

• prospective and existing employers; 
• clients recruiting for permanent positions; 
• recruitment partners where appropriate; 
• referees and former employers; 
• identity, qualification or background-verification providers; 
• job boards and recruitment technology providers; 
• website-hosting, email, cloud-storage and IT providers; 
• customer relationship management and applicant-tracking providers; 
• accountants, insurers, legal advisers and professional consultants; 
• government bodies, regulators, courts or law-enforcement authorities where legally required; and 
• parties involved in a potential sale, restructuring or transfer of our business. 

We only share information that is reasonably necessary for the relevant purpose.

Employers receiving candidate information will generally process that information as independent data controllers and should provide their own privacy information.

MagGuney Ltd does not sell personal information.

9. International Data Transfers

Some service providers we use may process or store information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate steps to protect it. These may include:

• transferring information to a country covered by UK adequacy regulations; 
• using approved contractual safeguards; 
• completing appropriate transfer-risk assessments; or 
• relying on another lawful transfer mechanism. 

10. How Long We Keep Personal Information

We retain personal information only for as long as it is reasonably required for the purpose for which it was collected, including legal, accounting and reporting requirements.

Our usual retention approach is:

Candidate records

Candidate profiles, CVs and recruitment communications may normally be retained for up to 24 months after our last meaningful contact or recruitment activity.

We may contact you before or during this period to confirm whether your details remain accurate and whether you wish to continue receiving recruitment support.

Information may be retained longer where:

• you remain actively engaged with us; 
• you ask us to retain it; 
• we have an ongoing legitimate business reason; 
• it relates to a placement or active recruitment process; or 
• retention is required for legal or regulatory purposes. 

Vetting and verification information

Copies of documents collected for checks will be deleted when they are no longer necessary. We may retain a record that a check was completed and its outcome where appropriate.

Client and financial records

Client agreements, invoices, payment records and related business information may generally be retained for up to six years, or longer where required by law or in connection with a legal claim.

General enquiries

Information relating to general enquiries may usually be retained for up to 12 months after the enquiry has been resolved.

Marketing information

Marketing preferences may be retained until you unsubscribe or object. We may keep limited information on a suppression list to ensure that we respect your request not to receive further marketing.

At the end of the applicable retention period, information will be securely deleted, destroyed or anonymised.

11. Keeping Your Information Secure

We use appropriate technical and organisational measures designed to protect personal information against:

• unauthorised access; 
• accidental loss; 
• misuse; 
• alteration; 
• disclosure; and 
• destruction. 

Access to personal information is restricted to individuals and service providers who require it for legitimate business purposes. Those parties are expected to handle the information securely and confidentially.

12. Recruitment Decisions and Automated Processing

MagGuney Ltd does not currently make recruitment decisions based solely on automated processing where the decision would have a legal or similarly significant effect on an individual.

Technology may be used to help organise information, search candidate records or identify potential matches. However, recruitment decisions and candidate recommendations involve human review.

We will update this policy and provide any additional information required by law if this approach changes.

13. Marketing and Vacancy Communications

We may send:

• vacancy alerts; 
• recruitment updates; 
• information about our services; or 
• relevant professional communications. 

We will do so only where permitted by data protection and electronic-marketing rules.

You can unsubscribe at any time by:

• using the unsubscribe option in the communication; or 
• contacting us at contact@magguney.co.uk

Service messages relating to an active application, recruitment assignment, agreement or enquiry are not marketing communications.

14. Cookies

Our website may use cookies and similar technologies to:

• operate essential website functions; 
• remember user preferences; 
• protect website security; 
• understand how visitors use the website; and 
• measure or improve website performance. 

We will ask for consent before using non-essential cookies where consent is required.

You can manage your choices through the website’s cookie settings. More detailed information should be provided in our separate Cookie Policy.

15. Your Data Protection Rights

Depending on the circumstances, you may have the right to:

• be informed about how your information is used; 
• request access to your personal information; 
• ask us to correct inaccurate or incomplete information; 
• ask us to delete your information; 
• ask us to restrict how your information is used; 
• object to processing based on legitimate interests; 
• object to direct marketing at any time; 
• request the transfer of information you provided to us; 
• withdraw consent where processing relies on consent; and 
• raise concerns about automated decision-making. 

These rights are not absolute and may be subject to legal exceptions.

To exercise a right, contact:

Email: contact@magguney.co.uk

We may ask for information to verify your identity. We will normally respond without undue delay and within one month, subject to any lawful extension.

You will not normally be required to pay a fee. However, a reasonable fee may be charged or a request may be refused where permitted by law, such as where a request is manifestly unfounded or excessive.

16. Data Protection Complaints

Please contact us first if you have concerns about how we have used your personal information.

Email: contact@magguney.co.uk
Post: 1 Swallow Street, London E6 5JX 

We will take reasonable steps to make it easy to submit a complaint. We will acknowledge data-protection complaints within 30 days and respond without undue delay.

You also have the right to complain to the UK’s data-protection regulator:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113

Further information is available through the ICO’s complaint service. 

17. Third-Party Websites

Our website may contain links to websites operated by other organisations.

MagGuney Ltd is not responsible for the privacy practices, security or content of third-party websites. You should read the privacy policy of any external website before providing personal information.

18. Changes to This Privacy Policy

We may update this Privacy Policy to reflect:

• changes to our services; 
• changes to the information we process; 
• new technologies or service providers; or 
• changes to legal and regulatory requirements. 

The latest version will be published on our website with an updated revision date.

19. Contact Us

Questions, requests or complaints about this Privacy Policy or our use of personal information should be directed to:

MagGuney Ltd

Email: contact@magguney.co.uk